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About Exporting Response Data

You tin can export (some other discussion for "download") all of your participants' responses to all the questions in your survey. When yous consign data from Qualtrics, you can salve data to your computer for analysis in another software, to share the file with a trusted colleague, or even to import back into some other survey. Each row of the file is a different respondent, and each column is a question of the survey they answered, survey metadata (e.g. Recorded Date, IP Accost, etc.), contact fields, and any embedded data you lot may accept recorded for each respondent.

Attention: If the export pick is missing in your account, it may exist due to i of the post-obit:

1. If your Qualtrics business relationship is through your university or organization, this permission may simply be disabled for your account. Please contact your brand administrator to get this permission enabled.
2. If you have a gratuitous account, y'all are not allowed to consign data, and will need to upgrade your account.

Exporting Response Data from a Survey

Qtip: If you take a filter applied to data, yous will consign only the filtered information.

1. Brand sure y'all are in the Data department of the Data & Analysis tab.
   
2. Click Export & Import.
3. Select Consign Data.
4. Select your desired file format. You have the following options:
   
   • CSV: A file format that can be opened every bit a spreadsheet in Excel. If you plan on importing this data dorsum into a survey and your respondents primarily speak English, CSV is a compatible file format.

     Qtip: Note that if you lot choose a format other than CSV or TSV, the options presented in the side by side steps may vary.

   • TSV: A file format that can be opened in a text editor or as a spreadsheet in Excel. This file format works better than CSV when data contains special characters or the respondents speak in languages that do not use the English alphabet (or use more characters than the English alphabet, such as à, á, â, etc.). If you plan on importing this data dorsum into a survey, TSV is a compatible file format.
   • Excel: Export the data to an XLSX format, which can be opened in Excel. This file format cannot be imported back into Qualtrics.
   • XML: A file format that can be opened as a spreadsheet in Excel. This formatcannot exist imported back into a survey.
   • SPSS: This file format is uniform with SPSS, i of the globe's leading statistical softwares, and a staple in many research labs and classrooms. Note that if you do not already accept access to SPSS, you should non use this file format.

     Qtip: For more information about file formats and the differences between them, please visit the Export Formats page.

   • Google Drive: Export your information to a Google Sheet in Google Drive. For more information, read our page on Exporting Response Data to Google Drive.
   • User Submitted Files: If you lot included a File Upload or Signature question in your survey, you lot tin use this option to download either the files users uploaded or the signatures they provided.

     Attention: We recommend that y'all keep the size of your exports nether i.8 GB.

5. Select Download all fields if you lot would like to export all of the information you nerveless.

   Qtip: If this pick is deselected, just columns currently displayed on the Data tab will consign. Run across Choosing Columns on how to customize what'southward displayed on your Data tab.

6. Decide whether you'd similar to download data in a quantifiable, numeric format (Use numeric values) or with the answer choices as written (Use selection text).
7. Click More than Options to see boosted export options.
8. Select as desired. For more information on each option, delight visit the Export Options page.
   
9. Click Download.

Available File Formats

You can choose the file type of your downloaded data. The available file types include CSV, TSV, XML, SPSS, and more than.

To learn most each of these file types and how they're used, see the Data Export Formats support folio.

More Consign Options

As you're going through the steps to export your information, yous'll discover that you are asked if y'all would like to Download all fields, and whether you'd like your data in numeric values or choice text. You'll also discover a lot of actress options will appear when yous click More Options. These options determine whether you include line breaks in open up-ended feedback, how you recode seen but unanswered questions, whether your export includes randomized information, and more.

To larn more almost how each of these options works, see the Data Consign Options support page.

Understanding Your Exported Data File

One time you lot export your data to a CSV or TSV, that file is organized into rows and columns. Each row is a different respondent, and each column is a question of the survey they answered,  survey metadata (east.yard. Recorded Date, IP Accost, etc.), contact fields, and whatever embedded data yous may have recorded for each respondent. But what do each of these "metadata" hateful? What do their values mean? What does question data look similar?

To learn more, see the Understanding Your Data Set support page.

Manage Downloads

After clicking Download, the Manage Downloads window appears. The Manage Downloads window displays all of your requested downloads and their export progress. Each time you start an export, a new entry appears at the meridian of the list, detailing several pieces of information:

• Condition: Whether the export is In Progress, Failed, or is ready to Download.
• Blazon: Which export file format was selected.
• Percentage Consummate: How far along the export has progressed.
• Last Updated: When the consign status was last updated.

Large datasets may take a long fourth dimension to export, merely y'all can leave the folio and return later on. Y'all can even accept multiple downloads running at the same time, starting ane download and then immediately beginning some other.

When exports are consummate, the value of the Condition cavalcade changes into a download button. The information file automatically downloads to your computer. Clicking on the button also downloads the file to your figurer. You tin can download the file as many times as y'all would similar.

If you get out export jobs in Manage Downloads, you can return at any indicate by clicking Export Data, Manage Previous Downloads, and download an before job. Y'all can likewise delete an one-time job from the list past clicking the 10 to the far right of it.

Information Consign Security Measures

Qualtrics takes a few precautionary steps to protect you and your CSV/TSV files from any malicious scripts a respondent would try to type into a Text Entry response.

Your CSV/TSV consign puts a single quote in front of whatever data field that starts with +, -, @, or =. For example, a text annotate that says "@Qualtrics y'all're the best!" would be exported as "'@Qualtrics y'all're the best!" Note the extra single quote before the @. This prevents Excel from automatically executing a malicious script.

Even so, if you predict this feature could interfere with any data retrieval scripts yous run, have no fear. If Qualtrics knows that the field is a numeric field, it will not add the quote to the front end of the data, even if information technology starts with a + or -.  Numeric fields are guaranteed to exist safe, since the text required to create a malicious script would be rejected by the numeric validation.

The following fields are considered numeric:

• A text entry question with the Content Validation set to Number
• Embedded data set to Number, Number Set, or Engagement

FAQs

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Source: https://www.qualtrics.com/support/survey-platform/data-and-analysis-module/data/download-data/export-data-overview/

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